Top 12 Best Scanners For Digitizing File Cabinet In 2024
Brandon Forder Apr 23, 2024 3:42 PM
Businesses can't function without mountains of paper and the constant buzz of printers and photocopiers.
Until recently, a company's longevity could be judged by the number of file cabinets in the office.
After the office ran out of room, the documents were moved to the basement and eventually to more expensive document storage facilities.
This meant that reaching over your desk and pulling a file out of a high cabinet was no longer an option when you wanted a specific file. Someone had to go to the archive, find the appropriate filing cabinet and document, and then bring it back to the office.
Fast forward to the present day; there is, thankfully, a more effective approach to managing corporate paperwork. In today's modern workplace, filing drawers have no place. Instead, modern workplaces are spare and minimalist, featuring only desks with laptops and conference spaces.
There is no longer any need for paper in modern workplaces. They are hallmarks of a cutting-edge, future-proof enterprise.
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Type
Desktop Scanners
Smaller than other types of scanners, desktop scanners don't take up much room on a desk and let you keep your computer where it belongs.
Despite its compact form factor, desktop scanners are capable of massive throughput. The compact desktop scanners from Kodak Alaris work nicely with our software and will speed up the archiving process. Document scanners can have their functionality expanded with accessories like network connectivity and flat beds for scanning passports and tiny documents.
The prevailing consensus is that small and medium-sized organizations would benefit most from using portable document scanners of this size.
Departmental Scanners
Departmental scanners are much larger than desktop scanners and are designed to function continuously throughout the day. They can be placed on desktops, however their footprint is larger than that of dedicated desktop scanners.
Each Kodak Alaris departmental scanner is equipped with Perfect Page technology, a feature that may scan documents at a greater quality than the original, and is built to interface with a wide range of applications.
Departmental scanners are commonly utilized in high-volume scanning environments, such as those seen in legal and insurance offices.
Production Scanners
Production scanners are extremely powerful, with throughputs of up to 210 pages per minute and 150,000 documents per day. The massive scanners are a must-have for huge, high-volume offices like government agencies and large corporations.
Although production scanners have their uses, they are often too large for use in offices of any size.
Size
Where you plan to keep your scanner will dictate how big a unit you can acquire. Smaller scanners are preferable if you don't have much space for them on your desk or shelves. The scope of your work should also influence your decision regarding the appropriate size. A large, high-capacity auto-feed scanner is what you need if you're scanning hundreds of documents every day. A modest, single-page scanner will suffice if you only need to scan a few pages per day. Below, you'll find the measurements (in inches) of every scanner we have.
Use time
Though it might not be worthwhile to spend your money on a feature-rich document scanner that you won't even use, settling for one that isn't up to par also won't help.
A heavy-duty document scanner may not be the greatest investment if your organization only needs to utilize a scanner occasionally.
However, document-intensive businesses may have to scan hundreds of pages every day. Unless your company plans to buy several document scanners, finding a scanner that can manage that kind of workload is crucial.
Scan speed
Even if you aren't scanning thousands of papers daily, your company may still require a scanner that can process hundreds of pages in a matter of minutes.
Consider the process of onboarding new customers. As 76% of consumers have found it easier than ever to take their business elsewhere, it is more crucial than ever to provide a rapid and smooth onboarding process.
A well-known Sri Lankan leasing company understood the importance of acquiring a document scanner that could efficiently process new hire paperwork. The leasing firm had to process the documentation for almost 200 thousand new clients. To keep up with the seemingly endless document scanning, they had to figure out a means to speed this procedure.
There may be no other option to hasten the onboarding process but to invest in document scanners capable of processing large volumes of paper in a matter of minutes. It's possible that companies in other industries will come to the same conclusion: that scanning papers at a slower speed throughout the day is less vital than filling large orders fast.
What is the best scanner for documents?
Document scanning is a crucial process for many industries. Scanning a document might be a time-consuming operation when utilizing a low-quality scanner on your home computer or a portable scanner. Find the best portable scanner by following these steps:
If you're on the market for a portable scanner, you should prioritize the following three factors:
– Speed
– Quality
– Price.
If you're looking for a scanner with all three of these features, we suggest the Fujitsu ScanSnap S1300i. Any working professional who has to scan papers on the go will find this to be a speedy, high-quality, and reasonably priced gadget.
Are portable scanners any good?
If scanning papers is something you do frequently, a portable scanner is a wonderful investment. But when scanner quality is low, the process can be laborious and time-consuming. How quickly it scans the document isn't particularly important if the scanned image is blurry or lacks detail.
You may think your office is bigger than it is after reading about the top scanners for digitizing file cabinets. Small businesses, large corporations, and everything in between can all discover a scanner that meets their needs with a little bit of digging.
