The Best Scanners For Documents And Receiptes: 2024 List
Brandon Forder Apr 20, 2024 9:38 AM
Receipt scanners have improved to the point where they can scan papers that aren't limited to letter or legal size paper. You can scan to many destinations, such as a specific folder in your file system, an email address, a fax machine, a cloud service, or a USB drive.
There is, however, a plethora of possibilities to choose from, such as high-resolution scanners for better images and text, small scanners for on-the-go professionals, and scanners with a variety of software extras.
Here are some of the top receipt scanners to think about investing in for your business
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Before purchasing a scanner, there is a lot of information you need acquire and think about. One must realize that every gadget has its unique advantages before purchasing any one. That said, the device's benefits are directly related to how you intend to put it to use. Let's look at the most important reasons why you should invest in a receipt scanner:
Size
Do you need something that can be carried around easily or something that will sit on your desk at work? What is the largest document size you intend to scan? Consider the weight if you plan on taking it around with you while you make your choice.
Speed
If you want a speedier scanner, be prepared to pay extra. Therefore, consider how crucial it is that you think about that. Waiting a little longer definitely won't be a big concern if you're simply submitting the occasional receipt or contract. However, when comparing devices, the ppm should be your primary concern for everyday digital scanning.
Auto-feed
It's important to know how many pages you can load into the auto-feeder at once if you perform a lot of scanning of multi-page documents so that you may leave it to complete the scanning while you focus on other tasks.
Resolution
Priority one should be placed on the scanner's resolution. Everything you scan will remain in its original form. Lucky for you, most current scanners won't let you down in this regard.
A peek at the scanner's reviews is a smart idea before making a purchase, though. You should also check that the scanner can produce scans with a resolution of at least 300 dots per inch.
File Export and Software Support
Here's where everything shifts. Just scanning the documents isn't enough. The convenience comes from being able to easily export the documents in a format that can be searched and edited.
Investing in a robust scanner is the best option if you want to get the most out of your software. The PC is meant to be the hub of your team's operations, so they're designed to work hand in glove with it. In this location, there's also cloud storage for simple file-swapping.
However, you are limited in what you can do because each scanner operates independently. However, you shouldn't have any major problems meeting your bare minimum requirements.
Connectivity
In the past, all of the expense report scanners had to be linked together by USB. To counter this, the typical person employs the use of three different electronic gadgets. Therefore, the user must have access to the scanner across all devices. The scanner needs WiFi capabilities to accomplish this. Thankfully, some scanners, like the Doxie Go SE, can print directly from a mobile device. Consider purchasing Wi-Fi-enabled scanners if you need to scan receipts, expenses, or other documents from multiple locations.
Features
Think about what features, such as duplex scanning, touchscreens, and software that is compatible with other applications you use, will expedite your workflow and make you better organized, and then decide if it's worth spending a little extra money on those capabilities.
How does a receipt scanner save the images you scan?
In addition to converting paper documents into digital data, receipt scanners also provide multiple options for retrieval. The files might be transferred wirelessly or via a USB connection to your computer or device, uploaded to a cloud storage service, or saved to a memory card.
Is it better to just scan documents using your phone or tablet?
There are apps for mobile devices that enable scanning via photography, but doing so manually can be a major hassle. That's the case in particular if your receipts are lengthy. You can just put the documents into the scanner (in many models, an entire stack at once) and let the scanner do its thing.
Which is the best receipt organizer software?
Presently, there is a plethora of them. Instead, we advise use the scanner's bundled software. If your scanner allows for the use of third-party software, you have the freedom to choose from a wide variety of well-known options.
Are best receipt scanners compatible with Quickbook?
Most of the scanners on this list are compatible with QuickBook and can be used to streamline accounting for small businesses. But before you buy the scanner, make sure to check with the seller.
What is OCR
It's a scanner's primary function and a major selling point. OCR, or optical character recognition, is a text recognition technology that aids the scanner in recognizing text on the scanner so that it can be scanned and saved in the system. Users can now look for their receipts using keywords in the text they've entered. The image of the receipt that is stored in the database without OCR cannot be searched with the accounting software.
We have put the product through its paces in as many scenarios as we could think of, both in terms of data entry and of managing receipts. Not only does the list we made include products from every category, but it also includes services. Neither the most expensive nor the least expensive option have to be chosen. You've figured out what you require. With the scanner, what exactly are you hoping to achieve? Select the version that helps you get the job done quickly and easily, taking into account the specific requirements of both large and small organizations, and then examine your financial records. Review our buyer's guide if you're having trouble deciding between models or learning to compare and contrast them. All questions will be answered in the manual.
