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Top 15 Best Scanners For Large Projects In 2022

Brandon Forder
  Nov 28, 2022 3:49 AM

When it comes to scanning documents, the world's skilled knowledge workers have specific requirements. More and more professionals, including lawyers, surgeons, accountants, and others, deal with large amounts of data that must be stored physically. There has been a 50% increase in the number of documents created or received by a single attorney in only the past two years, according to a recent research.

In order to keep their offices running smoothly with the massive amounts of information flowing through them, many of the world's top professionals have found it worthwhile to invest in a high volume document scanner. However, it might be difficult to determine which investment is best. A healthcare worker's requirements may vary from those of a financial services professional. Investing in the wrong model of heavy-duty document scanner can be a waste of time and money for any office. For that reason, we've put together this guide to help anyone thinking about investing figure out what will work best for them

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The resolution of your scanner is the single most essential factor in determining the quality of your scanned images or documents. It's important to note that the resolution has three parts:

Optical Resolution

Your scanner's sensor reads this number of pixels, which may alternatively be thought of as the intensity of the light reflected from the scanned image. After being transformed into an analog voltage, it's used to recreate a digital version of your original scan.

Optical resolution is the horizontal detail that may be captured by a sensor and is expressed as a single number, such as 600 dpi.

Hardware Resolution

Resolution is the number of pixels acquired by the sensor when a carriage is moved in either a double- or quadruple-step motion by a high-precision stepper motor. A large format scanner, for instance, will offer both a high optical resolution of 600 dpi and a high hardware resolution of 1200 dpi.

This occurs because the vertical resolution is improved by doubling the carriage's steps. What this means is that the higher your carriage goes, the more vertical detail you'll record, and hence the higher your hardware resolution will be.

Interpolated Resolution

Using a sophisticated technique, interpolation can boost an image's resolution. It doesn't improve the original scan in any way, instead supplementing it with gradient pixels whose placement is determined by the mathematical probability of the surrounding pixels in either the vertical or horizontal axis.

Many scanners list their maximum resolution or interpolated resolution as the "fancy resolution numerical" in their product descriptions. You won't notice much of an improvement in the quality of your scanned files due to the interpolated resolution.


It's also important that your scanner can link to your computer or other devices, giving you more options for acquiring documents to scan. That's why it's important to choose for large format scanners with many of connecting choices.

Not all large format scanners have USB ports, but those that do make it possible to link your device to file-sharing services in the cloud or software networks. However, there are models with a built-in network interface and others that offer a network adapter as an add-on. Always double-check the scanner's documentation to verify its capabilities.

Scan Area

Besides the general-purpose scanner, there is also a specialized scanner. You'll need a specialized scanner to scan film, negatives, books, or other materials. However, a general-purpose scanner will do if you just need to scan documents like test sheets, blueprints, or something else simple.

Be sure the scanner you choose can handle the largest paper size you anticipate needing to scan before making a purchase.

Document size & type

Think about the typical size of the documents you'll be scanning. Scanners can read documents in A6, A4, and A3 sizes. Make sure the scanner you chose can scan both sides of the paper simultaneously if your documents are printed on both sides.

Black & white or color scanning

Does anyone know if the original files are in color or b&w? Color scanning may be necessary for some documents, including medical reports, graphs, and charts.

Centralized or decentralized scanning

Multiple desktop scanners will be required if staff members are going to be scanning papers at their workstations. If scanning is centralized, however, you'll need to set up a networked scanner so that employees in any department can scan documents by logging into a secure networked computer.

Volume & speed of scanning 

Keep in mind that scanner prices are typically linked to scanning speed, so you'll want to think about how many documents you'll need to scan on a daily basis.

Get the most possible value for your money by balancing scanning speed, output quality, and overall price.


What is the fastest scanner for documents?

Among document scanners available today, the Fujitsu FI 6800 is notable for being both quick and very inexpensive. There are certainly more rapid document scanners available, but this one strikes a great balance between cost, speed, and quality. If you want to become a super-fast scanner, you should review the top models on the market in the first section of this article.

The fastest scanner available comes from a brand you've probably never heard of, so if that's what you're after, we've got some bad news. Still the quickest document scanners on the market are the Hemera models, but you'll never be able to take advantage of their full potential because of how slowly you handle document preparation. One of these machines in action is always a treat to watch because of how swift and elegant it is. However, you probably won't have enough papers to feed them and, as a result, they'll be too fast for most users.

What is the highest quality scanner?

The Fujitsu FI 7700, in my opinion, offers the best practical quality currently available. There may other scanners that produce images of somewhat greater quality, but the Fujitsu is capable of producing these scans repeatedly with few problems. Scanning at 600 dpi is a breeze because to how well this device is optimized. If you need to scan a lot of material quickly without sacrificing quality, this is the tool for you.

What is OCR when scanning a document?

The abbreviation "OCR" describes the process of recognizing text visually. In order to "read" and search material once it has been digitized, optical character recognition (OCR) is a scanning technology that recognises alphanumeric characters on a page. It's a process that takes scanned documents and makes them legible. Because OCR allows for the indexing of documents according to certain tags and fields, this is crucial information. Because of this, retrieving specific data from your digital archives is a breeze. When scanning many documents at once, OCR is indispensable. Scanned documents lose their usefulness as searchable resources when they are reduced to images. Unintelligent.

What is the best document scanner for a business?

After we have scanned your back files, we recommend Canon's line of business scanners so that you may continue to operate with a paperless office. Visit Canon's website to narrow down your options based on format, paper size, duplexing, network compatibility, and cost. Remember! You must maintain a daily routine of day-forward scanning to prevent your company from sinking back into a sea of paper. Consider hiring a scanning service to manage your massive collection, and designating an employee to handle the smaller pieces of incoming paper as they arrive.

What is document scanning software?

When fed into scanning devices, paper documents are digitized by a computer application called document scanning software. The incorporation of optical character recognition (OCR) into document scanning software makes the scanned documents fully editable. The first step toward eliminating paper is to ensure that digital files can be accessed and searched when needed. Scanning software is responsible for this.


The purchase of a scanner is a significant investment of both time and money, and thus it's natural to give careful consideration before making the final call. A scanner is an individual piece of machinery that must accurately portray your stunning artwork, therefore it is fitting that you give some care to its design.

However, not all scanners are created equal, and it's crucial to factor in how often you'll be using the device as well as your budget. For instance, a student probably shouldn't spend over a thousand dollars on a high-end office scanner they won't use very often. In any case, we hope that our list of the top art scanners will be useful in guiding you toward the most appropriate device for your needs and resources.

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